10 Ways to Use a Virtual Assistant

10 Ways to Use a Virtual Assistant

Do you use a virtual assistant in your business?  Outsourcing tasks to a virtual assistant is a great way to make progress on important projects, free up your time and create more space and energy in your business. A virtual assistant can be your strategy partner.  Not not sure how you can use a virtual assistant?  Following are some ideas:

1) Administrative

  • Calendar – Appointments

    • Confirm appointments and details
  • Calendar – Projects

    • Track assignments
    • Track progress
  • Reports

    • Weekly Sales report
    • Analytic report

2) Website

  • Post articles
  • Correct link issues

3) Social Media

  • Schedule status/posts for Facebook, Twitter, LinkedIn, etc.
  • Place and monitor Facebook ads

4) Email Marketing (Aweber/Infusionsoft/MailChimp,etc.)

  • Create ezines
  • Create email broadcasts

5) Membership Programs

  • Manage Wishlist/iMember360
  • Track participation of members

6) Administer Courses

  • Set up in memberships/DYI autoresponder courses

7) Video and Audio Products

  • Manage production and shipping of books, CDs, DVDs and other packages

8) Webinars

  • Set up systems
  • Assist during live webinars
  • Record sessions
  • Post replays

9) Formatting

  • Kindle books
  • Reports and eBooks

10) Audits

  • Search internet for copyright or publishing violations


Of course, there are several other ways to use a virtual assistant but this list is a good start.


About Online Biz Boomer Babe

Rachel Lavern is a Certified Business Coach and founder of My Booming Online Business--a blog for middle-age, global, uptown women. She is on a mission to transform entrepreneurs' finances by teaching the action set, mindset and skill set needed to get launched + make money.


  1. Some cool ideas here, Rachel. I had not thought of a VA for Kindle books – my wife has a published book that she wants to convert to an eBook and has never found the time to do the work herself. I’ll mention it to her.

    Have you found article writing by VA satisfactory? My experience with it has not bee good: I suspect I did not do enough research beforehand.

    Alan Jenkin recently posted…100% Commissions From Facebook!My Profile

  2. Great tips Rachel. Having a virtual assistant is definitely on the wish list, however at this point it’s less about affordability and more about what I am / am not willing to give up control of. 🙂 Although I am working on a paid membership plan to introduce later this year and that is certainly an area I’d be willing to secure additional support. Definitely something to think about. Thanks!
    Marquita Herald recently posted…Strategies to Rebuild Confidence After a StumbleMy Profile

  3. Excellent tips Rachel!

    I particularly like tip #’s 3,7 & 8. They’re all good, but those three I listed, are exceptionally good. Without a doubt a good and effective VA, can definitely free up your extremely limited, but incredibly valuable time!
    In fact, an extremely well trained or skillful VA, actually adds more hours to your days & weeks!

    Excellent post, filled with several practical tips! Thanks!
    Mark recently posted…How To Market Your Business By Dramatically Increasing The Value In The Eyes Of Your Best Customers!My Profile

  4. Hi Rachel,
    thank you for sharing this great list.
    I didn’t realize how many way there are!
    Have you ever been a virtual assistant yourself?

    I appreciate you sharing your knowledge!
    Yorinda Wanner recently posted…SuperBetter introduction to the Game for getting betterMy Profile

  5. I’ve been contemplating on taking on a VA for some things lately, but I hired a developer to my team to help me expedite my more major projects that utilize a lot of the CMS capabilities available in WordPress, as well as building plugins and such.
    Nile recently posted…Podcast Presentation: Making Money With WordPressMy Profile

  6. I particularly like tips #3. I have contemplated using a VA and am giving it some serious thought actually. With Social Media such a big part of marketing these days I feel it is important to stay connected and that is so hard to do sometimes when you have so many important and pressing tasks involved in running an online business.
    Nathaniel Kidd recently posted…Three Frugal Tips to Save on College CostsMy Profile

  7. Rachel, such a great list that you have provided for virtual assistance. I not only use them but i am one too a few people. I decided to do some VA work for someone people for a few reasons, mainly it was obviously some extra money but moer importantly i do it to learn about new tactics, techniques, softwares, marketing and other things i may not have been given the opportunity to.
    Kyle Nelson recently posted…These People Are Kinda A Big DealMy Profile

  8. David Bennett

    I have used PeoplePerHour for specific jobs but I have never yet found a good source of virtual assistants for regular, ongoing, research work.

    Do you have any sources you recommend?
    David Bennett recently posted…Sheep – Perfect For Committee WorkMy Profile

  9. Hello Rachel, I have found myself a VA or should I say she found me LOL
    I have hired her to help me with my banner and we are going to be working together
    on a job building a site for a client.

    I loved all of your suggestions here today, Wow I would have never of thought
    there could be so many reasons to hire one..

    Thanks for sharing.. Chery :))
    Chery Schmidt recently posted…Are You As An Online Entrepreneur Focused For Success?My Profile

  10. I’ve been thinking about getting a VA the last few months but am never quite sure what I would have them do, so thank you for this great list!

Your thoughts?...


CommentLuv badge

This blog uses premium CommentLuv which allows you to put your keywords with your name if you have had 3 approved comments. Use your real name and then @ your keywords (maximum of 3)